Managing Grant Deadlines — Grantable Docs

The old way

You find the deadline buried in the RFP, add it to your personal calendar, set a reminder for a week before, and hope you remembered to add all the other deadlines too. Your spreadsheet tracker is always slightly out of date. You miss a deadline because someone forgot to update it after the funder extended the date.

The Grantable way

Deadlines are tracked automatically in the dashboard. The calendar view shows every grant deadline your team is working toward. Scheduled tasks can monitor for changes, and notifications keep you ahead of every due date without manual tracking.

Step by step

1. Set deadlines on your projects

When you create or edit a grant project in the dashboard, set the submission deadline. The deadline becomes visible across all views — list, calendar, and kanban.

You can also update deadlines directly from the dashboard list view using inline editing — click the deadline field and change it.

2. Use the calendar view

Switch to the calendar view in the dashboard to see all deadlines on a monthly calendar. Each project appears on its deadline date, color-coded by status. This view makes it easy to:

Spot busy submission periods
Plan your workload across the month
Identify conflicts when two deadlines overlap

3. Set up notifications

From Settings → General → Notifications, enable deadline reminders. You’ll receive notifications as deadlines approach — both in-app and via email — so you’re never caught off guard.

4. Automate with scheduled tasks

On Pro and Pro+ plans, you can create scheduled tasks that run automatically:

“Check for deadline changes from our top 10 funders every week”
“Review all projects with deadlines in the next 14 days and flag any that aren’t in ‘drafting’ status”
“Generate a weekly deadline summary for the team”

See Scheduled Tasks for setup details.

5. Keep the team aligned

Use the dashboard’s list and kanban views to give your whole team visibility into what’s due and when. Assign team members to projects so everyone knows who’s responsible for what. Use comments and @mentions to flag deadline-related concerns.

Tips

Update deadlines immediately when funders change them. A stale deadline is worse than no deadline — it creates false confidence.
Check the calendar view at the start of each week. Five minutes of planning prevents last-minute scrambles.
Use scheduled tasks for recurring funders. If you apply to the same funders every year, automate the monitoring.
Set deadlines earlier than the actual due date. Give yourself buffer for internal review and unexpected issues.